Why on site shredding is becoming more important
On site shredding, where confidential document destruction is done at your premises in front of you, is becoming more and more popular with UK businesses, since the European General Data Protection Regulation came into force.
We live in a world where there is so much information collected and gathered by businesses it is more and more difficult for companies to establish what is, and what is not confidential alongside what is and what is not protected for via legislation. Therefore on site shreddingis a hugely valuable and convenient service for any business dealing with sensitive records and documents.
Law firms, accountants, dental practices, care homes, HR consultancies, local authorities, and housing trusts often hold financial and medical data about their clients and staff alongside information like telephone numbers, bank account details, and addresses.
Retailers have customer and supplier data, including the names, addresses, credit card numbers, and email addresses of people who buy from them.
When a business uses a shredding company to destroy those records on-site with shredding taking place at their premises, they get total peace of mind with the ability to physically witness secure destruction taking place, in addition the high performance mobile shredding machines used means that a company’s employees’ time is freed up to do other things.
Why is it vital to ensure confidential data is protected?
Old documents can be used by hackers to help them crack passwords and access systems or by fraudsters who use details such as names, addresses, email addresses, and bank account numbers to commit crimes.
As the number of businesses and organisations who hold confidential information grows, so do the penalties for data breaches.
Under the General Data Protection Regulation (GDPR) which came into force last year, fines for the most serious data breaches go up to 4% of an organisation’s worldwide annual turnover, or 20 million Euros, whichever is the higher.
There is also evidence that the Information Commissioner’s Office is getting tougher with those who break the rules. The average fine is now £146,000 and the overall cost of fines imposed between 2017 and 2018 rose by 24%.
To ensure they aren’t hit by large fines, many managers and business owners are choosing on site shredding as the most secure way to deal with their confidential waste.
This allows them to control the process at their own site and have the added benefit of an immediate certificate of destruction.
If there is an ICO investigation at a later date, this proves an organisation has dealt with its data securely and it gives the business an audit trail for its confidential waste.
What to look out for when you choose a company for your on site shredding
- Your confidential and sensitive data is shredded in the vehicle – before leaving your site
- A Certificate of Destruction is issued to you immediately
- All the staff used are security vetted to BS7858 standard
- The service complies with BS EN15713:2009
- Any vehicles used are satellite GPRS tracked
- All the shredded paper is recycled
- You get a Recycling Certificate showing how much you’ve recycled
The Shred Centre gives you all of this, and more. If you need advice about on site shredding, call our expert team on 0333 360 1084 or arrange a call back here.