Data Protection Compliance Confidential Shredding

In the UK businesses are obliged to comply with the Data Protection Act 1998 and the European Data Protection Directive 95/46/EC legislation. Legally we are required to ensure that we have in place appropriate organisational and technical measures to ensure that no unlawful loss, damage or use personal data occurs.

A regular and confidential shredding service demonstrates that a business takes data protection seriously.

At The Shred Centre we ensure that this can be demonstrated through robust and documented practices and include as standard for all of our clients who have a regular shredding service, the following:

  • Signed contract outlining agreement
  • Service in line with EN15713 (European Standard for Information Destruction)
  • Written Information Destruction Manual
  • Signed non-disclosure agreement
  • Waste transfer note upon each collection
  • Destruction note after each completed service
  • Annual facility audit report
  • Annual duty of care document
  • On-line payment account to track invoices

Incorporating the above steps in to our regular service, ensures that are not only secure in practice but also have a strong auditable document trail to demonstrate the measures they have taken over time.

In addition to the need to ensure legislative compliance inCompliance respect to data protection, some industries are need to ensure that they have measures in place to satisfy regulatory bodies who have requirements in place for their members to adhere to. Below is a list of some, but not all of the regulatory bodies who have in place requirements for their members to meet in relation to data protection.

  • The Solicitors Regulatory Authority
  • The Financial Conduct Authority
  •  The Care Quality Commission
  • Ofsted

Those regulated by the above are compelled to adhere to the standards of their regulators or risk serious sanctions, having a robust, documented and regular shredding service demonstrates commitment to this end.

To discuss implementing a complaint service, please give us a call today 0333 360 1084 or contact us via the button on the right.

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Testimonials

The Shred Centre manage the destruction of the paper files we produce on a regular basis, they ensure that we receive our service as and when agreed and that all of our materials are destroyed to the appropriate standard. As legal professionals we take the confidentiality of our clients seriously and the clear document trail and faultless service The Shred Centre have so far provided have been invaluable. Thank you.

Mark. A., Partner SolicitorBirmingham City Centre, weekly shredding service provided.

We have a small accountancy practice of 5 people based in Solihull, we contacted The Shred Centre on a Thursday to find out what shredding option would be best for our business. We discussed a number of options with Leigh over the phone, and she agreed that we could undertake a trial services of one of their secure consoles for 4 weeks to establish if a regular service was most appropriate for us, within the first week we were genuinely amazed at how much time outsourcing our shredding was. Our administrator was able to take off quite a time consuming task from his daily plan which was a great help. Needless to say we signed up for a monthly service after the trial – and what’s best, we didn’t have to pay for the trial once we signed a contract.

David. S. AccountantSolihull, monthly shredding service provided.

We required a clear-out of archive room (basement!) so that we could use it properly, we had 280 archive boxes dating back to 1997 that we needed shredding. We called The Shred Centre on Monday and we had the job completed on Wednesday, very impressed at the quick turn around. Of the three companies we contacted, The Shred Centre were the only company to provide us with a quotation, and date of completion quickly. We had 1 other quotation back on Thursday and are still waiting to hear back from the last shredding company. Thanks for the help.

Wajid. H., Estate & Letting agentHandsworth, archive clearance and destruction via one-off shredding service

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