Confidential Data disposal – why it’s important not to let standards slip.

Confidential data disposal is a vital part of keeping an organisation secure, and keeping staff up-to date on the importance of secure disposal operations and best practice is essential.

We are all victims of being blinded by routine in many things, that includes how we assess what is and what isn’t confidential when disposing of information. Dealing with this sensitive information for many

is a day to day task, and with more stringent legislation under GDPR in relation to data breaches it is important that staff are continually made aware of the importance of effective confidential data identification and disposal.

Failing to maintain an adequate culture of security and letting standards slip can result in fines of up to 4% of a company’s turnover or 20 million Euros whichever is greater.  More importantly this form of data carelessness can result in real harm to business, staff, customers and members of the public.

Don’t become blind to proper confidential waste disposal.

In an article last week on confidential data disposal at The Highland Council has resulted in an urgent investigation being launched, and advice and guidance has been issued to all staff of the council with regards to effective disposal of confidential waste. Its easy to see how a slight slip in standards can cause reverberations around an entire organisation, and all of its stakeholders, customers and the public. In this case papers containing personal information of 28 children were found on the floor in open bin bags, near general waste bins.

Be security conscious when it comes to secure data disposal.

A data security conscious organisation needs to ensure that best practice is the norm and that regular training and guidance for staff is used to ensure that human error is eliminated. Of course as data shredding professionals we would recommend that to eliminate the risk of improper disposal organisations adopt a total shred policy, shredding all paper materials and data bearing devices as standard, but of course we would say that.

In our defence a total shred policy removes another administrative task and another process decision from employees, boosting productivity and performance. Essentially employees have one less admin job to deal with. It also eliminates human errors related to mis-classification of confidential data, if we treat everything as confidential we can’t get it wrong. Finally if this is an outsourced option, it can actually save an organisation money, if you want to know how please get in touch with us.

In summary, we would say that confidential waste disposal standards like all standards in a business are determined by management, who are responsible for demonstrating exemplary performance and should beat the drum of quality and improvement in all areas. In our business our MD has written a short simple guide to use when considering what to class as confidential data at work Read Here